Venue Terms & Conditions | Adelaide Place

Adelaide Place Venues
Terms & Conditions

ADELAIDE PLACE | 209 Bath Street | Glasgow Ver10 – 2026 Venue Terms and Conditions

'ADELAIDE PLACE'’ is committed to providing comfortable and safe facilities for organisations, groups and individuals.

These Terms and conditions shall apply to use of spaces within ADELAIDE PLACE by such organisations, groups and individuals.

1. Confirmation of booking

On receipt of a completed and signed ‘Acceptance Of Proposal’ form and payment of any deposit required, ADELAIDE PLACE will, as soon as reasonably practicable, respond to the applicant in writing or by email accepting or rejecting such booking. In the event of a rejection, any deposit received shall be returned to the applicant by ADELAIDE PLACE.
Acceptance of a booking from an organisation, group or individual does not imply that ADELAIDE PLACE BAPTIST CHURCH (as owner of the building) concurs with their views or aims.

2. Charges, Payments and Cancellations

A deposit is required to secure the booking. The deposit amount will be clearly set out in the event proposal and £500 of the deposit is non-refundable should the booking be cancelled.
Any deposit paid will be refunded to the client within two weeks after the end of the event in respect of which the booking was accepted, after deduction of all sums due to ADELAIDE PLACE and / or compensation for breaches of these Terms & Conditions and any other breaches on the part of the party using ADELAIDE PLACE.
The full event cost (in addition to the deposit) must be received by ADELAIDE PLACE at least 6 weeks in advance of the date of use. The full event cost is not refundable if the event is cancelled within 4 weeks of the event date. 50% of the full event cost is chargeable should the event be cancelled between 4-6 weeks of the event date.
Where such payment is not received in full at least 6 weeks in advance of the date of use, such booking may be cancelled but reserving always the right of ADELAIDE PLACE to recover the hire charges in full.
Only the space specified at the time of booking may be used. Use of any other space not previously booked will be subject to an additional hire charge. An additional charge may also be levied if the space used or any parts of ADELAIDE PLACE accessed by the users are left in a dirty, untidy or otherwise unsatisfactory state. Such charges will reflect the cost of cleaning, tidying up or other necessary work starting at the minimum time cost of one hour.
Any items of furniture, decoration or kitchen equipment left in the building after the event without prior agreement will need to be collected as soon as possible and ADELAIDE PLACE reserves the right to charge storage costs for these items.

3. Potential damage to the ‘ADELAIDE PLACE’ reputation

ADELAIDE PLACE reserves the right to decline or cancel any bookings that it believes poses a risk to its reputation or that are in conflict with its values.

4. Surcharges

If any users over-run their agreed booking times, they will be surcharged at twice the hourly rate. It is therefore essential to book enough time in advance to fulfil all of the users' activities/business and responsibilities within the agreed booking times.

5. Theatrical Haze/Smoke Effects

Haze/Smoke is NOT currently permitted under any circumstances within ADELAIDE PLACE.

Failure to comply will result in a £500 fine to be paid within 30 days of your event taking place.

6. Insurance

ADELAIDE PLACE insurance does not extend to the activities of unrelated organisations or groups. We therefore require a copy of insurance certificates (including proof of personal indemnity insurance for the group leader) from:

The leaders of groups where there is the potential for personal injury during an exercise or activity, e.g. Martial Arts
Where a group is working longer term with individuals who pose a potential risk of violence to others.
Groups working with substances that have the potential to cause allergic reactions or other risks to participants.
Groups working with children
Groups working with vulnerable adults or people with disabilities.

2. ADELAIDE PLACE reserves the right to refuse bookings for groups where, in the opinion of ADELAIDE PLACE, adequate insurance is not in place.

7. Disclaimer

ADELAIDE PLACE does not accept liability for any loss of, or damage to personal possessions. Users must make their own arrangements for security of or damage to personal possessions and any other items brought into ADELAIDE PLACE and no liability shall rest with ADELAIDE PLACE in the event of any loss or damage to such possessions and items.

8. Alcohol

ADELAIDE PLACE does not have a drinks licence therefore alcohol must not be sold on the premises without a suitable licensee present.
Alcohol may be brought onto the premises, if deemed appropriate by the event organiser, so long as this is not being sold, and is consumed in a responsible manner.
Consumption of alcohol should be monitored and further drinks should not be supplied to anyone who is drinking in excess or causing disruption to the event or is at risk of causing damage to the premises. It is the event organisers’ responsibility to ensure consumption of alcohol is kept to a responsible amount.
ADELAIDE PLACE shall not and shall not be deemed to act as agent for the purchase and supply of alcohol to/for or on behalf of any organisation, group or individual.

9. Children

ADELAIDE PLACE welcomes the use of the building by children and young people. However children under the age of 16 years must be supervised by a responsible adult at all times while within ADELAIDE PLACE. (NB for children under 2, there must be a ratio of one adult for every three children; for 2-3 year olds, one adult for every five children; for 3-8 years olds, one adult for every eight children; for over 8 year olds, one adult to every ten children.) It remains the direct responsibility of the user to ensure full compliance at all times with child protection procedures and requirements.

10. Catering

ADELAIDE PLACE will not act as an agent for any organisation, group or individual in relation to the supply of food from external sources.
ADELAIDE PLACE is not liable for any injury, illness, allergic reaction or incident related to the provision of food by external sources. Organisations, groups and individuals make these arrangements at their own risk.

11. Notifiable incidents/diseases/First Aid

ADELAIDE PLACE must be informed immediately in the event of any person using ADELAIDE PLACE (a) suffering from, or suspected of suffering from, encephalitis, chickenpox, measles, mumps and rubella, diphtheria, meningitis, scarlet fever or other diseases which are notifiable to NHS Boards, or (b) suffering a major injury or being involved in a "near miss" incident which could have involved death or major injury and which are "reportable major injuries" in terms of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.
ADELAIDE PLACE will not compensate users for disruption caused by ADELAIDE PLACE meeting its obligations in relation to compliance with statute or other regulations or requirements.
There is an Accident Book and Accident Report Forms available, where all accidents, however minor, must be recorded. Each Accident Report Form should be handed over to ADELAIDE PLACE staff. A First Aid Kit is supplied, clearly marked. If first aid stock is used from any of the kits please note this on the sheets provided.
All events are required to do their own risk assessments. Within this risk assessment, organisers must decide whether they need to provide a First Aider for their event. Certain types of events require a First Aider. ADELAIDE PLACE recommends that all events with more than 100 guests provide at least one First Aider.

12. Naked flames

The use of candles, lighters, oil burners and incense burners are not permitted unless by prior written consent of ADELAIDE PLACE

13. Audio/Visual equipment

All Audio/Visual equipment installed and owned by ADELAIDE PLACE must be operated by a trained member of ADELAIDE PLACE staff, or an operator approved by ADELAIDE PLACE in advance. Use of this equipment will always require the supervision of ADELAIDE PLACE staff.

14. Material Damage

ADELAIDE PLACE and its contents should be treated with respect and users shall be liable for all damage caused to ADELAIDE PLACE and its contents.
Damage (accidental or otherwise) must be reported to ADELAIDE PLACE immediately.
Users are required to provide and use waterproof floor coverings to protect tables, chairs and floors especially when glass, paint, clay for pottery, etcetera is in use.
Users must ensure that the spaces within ADELAIDE PLACE which they are using are returned to their original state of cleanliness before departure.
Only trained ADELAIDE PLACE Venue Hosts should mop the auditorium floor. They will use the correct equipment. Bleach should NEVER be used on the parquet flooring.
No metal should be placed directly on the parquet flooring in the auditorium or reception area.
No stilettos, kilt shoes, or shoes containing metal are allowed to be worn in the auditorium.
ADELAIDE PLACE reserves the right to cancel future bookings by users who fail to comply with these Terms and Conditions.

15. Storage and personal property

Any requests for storage shall be made to ADELAIDE PLACE and may incur an additional fee. ADELAIDE PLACE cannot accept responsibility for any property left in ADELAIDE PLACE.

16. Use of address & name

ADELAIDE PLACE should not be used as a postal address by any individual or organisation. Organisations may advertise meetings to be held in ADELAIDE PLACE to the public but such advertisements must not be worded so as to imply any connection with ADELAIDE PLACE other than the use of ADELAIDE PLACE as a venue. For event publicity, the entrance at 188 Pitt Street should be given as the main entrance for most events. Disabled access is available via the entrance at 209 Bath Street.
For publicity and marketing purposes, please note the venue is named “ADELAIDE PLACE”. Please do not use Adelaides, as this is the name of the nursery downstairs in the building.

17. Compliance with Fire Safety Regulations

All external users of ADELAIDE PLACE, whether longer term tenants or persons booking a room, have responsibilities in relation to The Fire (Scotland) Act 2005 and The Fire (Scotland) Regulations 2006.
Sections 53 of the Act outlines the duty of employers to employees while Section 54 outlines duties in relation to relevant premises. While ADELAIDE PLACE have clear obligations in relation to Fire Safety and risk management associated with the building, the maintenance of fire equipment and the occupants under Section 16 paragraph 1 of the Regulations, paragraphs 2 & 4 make it clear that these regulations apply not only to the owner but also to the occupier(s).
As “Occupiers” each tenant/project/group must therefore:
1. Nominate a responsible person to ensure the project/group’s compliance with regulations and liaise with ADELAIDE PLACE in relation to all Fire Safety matters. Fire Safety training may be offered to projects/groups that occupy the premises on a longer term basis with any costs being charged to the project/group.
2. The responsible person will ensure that the project/group register of participants is always up to date and in the event of a fire evacuation (test or otherwise) will take this with them to ensure that all participants are out of the building and only then report to the ADELAIDE PLACE Incident Officer at the assembly point.
3. The responsible person will familiarise themselves with fire exit routes to the assembly point and will ensure that the project/group participants are aware of what to do in an emergency – see “On discovering a fire” sheet in the room that the group is using. Note; routes may vary on different floors.
4. The responsible person must ensure that Personal Emergency Evacuation Plans (PEEP’s) are agreed, completed and signed by participants who require assistance with evacuating the building in the event of a fire.
5. The responsible person will ensure they carry out their own fire risk assessment if additional personal equipment has been added and provide ADELAIDE PLACE with a copy for approval prior to their event taking place.

18. End notes

Most of ADELAIDE PLACE is used on a permanent daily basis by a variety of church groups, and organisations, as well as Nursery staff, children and parents. Users are asked to treat other users, ADELAIDE PLACE and its contents with care and respect and in particular and without prejudice to the foregoing generality shall:-
1. cause the minimum interference reasonably practicable with the use of ADELAIDE PLACE by others;
2. comply with all instructions given by ADELAIDE PLACE caretaking and other staff in the interests of safety and security;
3. conduct themselves politely and in a considerable manner at all times;
4. comply in all respects with all statutory requirements including those relating to fire safety, health and safety at work and all requests or recommendations made by fire and rescue authorities and environmental health officers; and
5. not to do or allow to be done anything which is or may become a source of nuisance or annoyance to other users within ADELAIDE PLACE.

ADELAIDE PLACE are committed to ensuring that ADELAIDE PLACE is a safe and welcoming environment and it is hoped, that with your co-operation, that the regulatory requirements will be met in full.

Adelaide Place Venues Terms & Conditions

Adelaide Place Venues
Terms & Conditions